Step 1 – Approve the name
Clients provide to us the proposed company names, documents and information required. Then we shall check and confirm if the proposed company name is available for registration within one working day.
Company names are subject to the following restrictions:
- It is not possible to reserve a name.
- It is essential to check that there is no similar or identical name on the register, which would prevent the company being incorporated.
- A name that implies criminal activity or is otherwise contrary to the public interest is prohibited.
- A name that implies royal or government patronage is not acceptable.
- Use of the following words in the name or their foreign language equivalents require consent or a licence: Building Society, Chamber of Commerce, Chartered, Co-operative, Imperial, Kaifong, Mass Transit, Municipal, Royal, Savings, Tourist Association, Trust, Trustee, Underground Railway, Bank, Insurance, Assurance, Reinsurance, Fund Management, Asset Management, Investment Fund.
- The suffix "Limited" is required to denote limited liability.
Step 2 – State corporate features of your future company
After confirmation of the availability of the proposed name, you fill in the Instruction form , we then prepare all the incorporation documents, including Memorandum and Articles of Association, appointment of first directors and secretary, notice of registered office, minutes of first board meeting and application form for business registration certificate. Then, we will send the incorporation documents to clients for their signing. The clients sign the incorporation documents and then return them back to us.
Step 3 – We register your company with the features of your choice
After receipt of the duly signed incorporation documents from client; then we file the documents with Companies Registry together with the appropriate fees for the application of Certificate of Incorporation.
In about 5 working days, we receive the Certificate of Incorporation from Companies Registry. Then, we will file the following documents with Companies Registry:
- Notification of Appointment of First Directors and Secretary
- Letter of Appointment of First Directors
- Notice of Consent to Act as Director
- Notification of Situation of Registered Address
- Any other documents if appropriate
Finally, we submit the form for application for Business Registration Certificate to Inland Revenue Department to apply for the Business Registration Certificate with payment of appropriate fee. For applications over the counter, the certificate will be issued within 30 minutes of receipt of properly completed application. For applications by post, the certificate will be issued within 2 working days.
After obtaining the Business Registration Certificate from the Inland Revenue Department, the whole incorporation process is completed and the whole set of duly filed incorporation documents is delivered to clients.
A new incorporated company will take approximately 7 days; Time to Notarise and Apostil all documents, aproximatly 4-5days; Delivery by DHL 3-4 days.
The documents which will be included in corporate set are:
- Original of Certificate of Incorporation
- Original of Business Registration Certificate
- 6 printed copies of Memorandum and Articles of Association
- One statutory book (members register, directors register and share register)
- One company chop and one Common Seal
- Duplicate copy of documents filed with Companies Registry in relation to the appointment of directors, secretary, location of registered office and one duly completed share certificate for each of the shareholders
- Apostilled set of corporate documents